How to Easily Create Email Templates in Gmail - Thyme Is Honey

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How to Easily Create Email Templates in Gmail: a step-by-step video tutorial that will help you create optimized email templates quickly and easily.

If you spend a significant amount of your day on email, setting up email templates can save you a lot of time and mental bandwidth. This tutorial will walk you through how to easily create email templates in gmail and how to use, edit, and delete them.

Before you jump into the video tutorial, here are some tips!

  • Take a few moments to think about the emails you find yourself typing repeatedly. Those are the messages you’ll want to create templates for.
  • Browse back through your sent messages to see if there are any recurring themes if you need a place to start.
  • Open past emails that would make good templates in a new tab and copy and paste them to create your templates and save time.

Click on this video for a short (3:49) video showing these steps, and see below for a text breakdown.

How to Enable Email Templates in Gmail:

  1. Click on the gear icon in the top right of your Gmail inbox.
  2. Click on “see all settings”
  3. Navigate to the tab near near the right for “Advanced”
  4. Scroll down to “templates”.
  5. Ensure “enabled is selected”.
  6. Click “save changes” and go back to your inbox.

How to Create an Email Template in Gmail:

  1. From your Gmail inbox, click compose.
  2. Set up the email exactly how you’d like your template to look. You can include the subject line, a sign-off, hyperlinks, and any formatting you want (bold, italics, etc). If you have an email signature that is added automatically, I’d suggest deleting out before saving the template (otherwise, it will get added twice).
  3. Once you have it set up the way you want it, click the three dots in the bottom left of your email composition window.
  4. Select “templates.”
  5. Select “save draft as template.”
  6. “Select “save draft as new template.”
  7. Name your template and click save.

How to Use an Email Template in Gmail:

  1. When composing or replying to an email in Gmail, simply click on the three-dot icon in the bottom left to access your Templates.
  2. Select the template you need from the list.
  3. Customize it as needed and send.

How to Edit an Email Template in Gmail:

  1. Follow the steps above to access your existing template.
  2. Make the necessary edits and adjustments to the content.
  3. Click on the three-dot icon on the bottom left.
  4. Select “templates”
  5. Select “save draft as template.”
  6. Select the existing template from the list, and when the pop-up asks if you’d like to override the existing version, click yes.

How to Delete an Email Template in Gmail:

  1. Click on the three-dot icon in the bottom left of the email composition window.
  2. Select “templates” from the menu.
  3. Scroll to the bottom of the list and choose “Delete Template.”
  4. Choose the template you’d like to delete and confirm.

Want to learn more about sustainable productivity? Consider jumping on the waitlist for my group course, Thyme Transformation! If you’re looking for an online course that will teach you how to set up strong, reliable digital systems that keep you organized, focused, and motivated — this is for you! The next session begins on November 28th, 2022. You can learn more and get on the waitlist by clicking here, and I’ll reach out to let you know when registration opens. Plus, you’ll get instant access to my best-selling Habit Tracker as soon as you join the list!

How to Easily Create Email Templates in Gmail

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